Invoice Reminder Before Due Date
Professional email template to send before your invoice due date
Email Template Preview
Subject: Invoice Reminder: Payment for [Project Name] Due Soon
Hi [Client Name],
I hope this email finds you well. I wanted to send you a friendly reminder about the invoice for [Project Name] that is due soon.
Invoice Details:
- Amount: [Amount]
- Due Date: [Due Date]
- Invoice Number: [Invoice Number]
Please let me know if you have any questions or need additional information. I appreciate your prompt attention to this matter.
Thank you for your business!
Best regards,
[Your Name]
When to Use This Template
Use this template 2-3 days before your invoice due date. This gives your clients advance notice to prepare payment, which often leads to faster payment processing.
- When you want to be proactive about payment collection
- For regular clients who appreciate advance notice
- When working with businesses that have formal payment processes
- When the invoice amount is significant
Best Practices
- Send this reminder 2-3 days before the due date
- Keep the tone friendly but professional
- Include specific details (amount, due date, project)
- Make it easy for clients to pay (include payment links if possible)
- Acknowledge the client's business and express gratitude
Tip: This type of proactive reminder helps maintain good relationships with clients while ensuring they don't forget about upcoming payments.
Automate with PayPing
Instead of manually sending these reminder emails, let PayPing do it for you automatically. Set up your invoice with automatic reminders and let the system send this type of email at the right time.
Customize This Template
Feel free to adapt this template to match your business style and needs. Here are some variations you can make:
- Adjust the tone from formal to casual based on your client relationships
- Add your company branding and logo
- Include specific payment instructions or methods
- Reference previous successful projects or ongoing relationships
- Customize the time before due date (1 day, 2 days, 1 week)